About Course

Name: Document Control and File Management Training- Kenya
Price: 1200 KES
Availability: InStock

Document Control and File Management Training- Kenya

Category: Management and Administration Training

Overview

The Expedition

The Document Control and File Management Training equips professionals with the skills to manage documents efficiently throughout their lifecycle. Participants will explore the fundamentals of document control, including identification, version tracking, and lifecycle management. This training also covers the use of electronic document management systems and the importance of aligning documentation practices with project teams and technical departments. Whether working on large-scale projects or managing day-to-day operations, attendees will gain practical tools to ensure information is accurate, secure, and accessible.

The program is offered both online and in-person and includes a certificate of completion.

Program Objectives

By the end of this Document Control and File Management Training, participants will be able to:

Understand the role and responsibilities of a document controller
Identify and organize documents using effective numbering and metadata systems
Manage the complete document lifecycle from creation to archival
Control project documentation flows and coordinate with various stakeholders
Develop and implement document control procedures and specifications
Utilize electronic document management systems for enhanced efficiency
Support technical teams while handling pressure and complex communication scenarios

Training Period

Classroom: 5 Days
Online: 7 Days

Training Modules

1: Introduction to Document Control.

What is Document Control?
The role of the Document Controller.

2: Document Identification.

How to organize documents.
How to make sure that documents are identifiable.
Means of identification (numbering, metadata, document description, file naming…)
Document control checks and gatekeeping.

3: Documents Lifecycle.

What is the lifecycle of technical documents? Document
creation, modification, review cycle, comments, approval.
How to manage documents at each step of their life.
How to avoid misuse of obsolete documents.

4: Project Document Control.

Specifics of Project Document Control.
Managing deliverables.
Flow of project documents.
Interactions with Client, Contractors, Sub-contractors, Suppliers, Vendors.
Master Deliverable Register (MDR).

5: Document Control Procedures and Specifications.

Why do we need procedures?
Which subjects should be included in a Document Control Procedure?

6: Electronic Document Management Systems.

Which software packages are used by Document Controllers?
What are the functionalities of Document Control Software Packages?
How can it help Document Controllers?
Manage information security.

7: Interactions with Project Teams, Engineering Teams, Managers.

How to support technical teams?
How to manage work pressure?
How to manage difficult situations?

Delivery Method

This program is taught through a mix of practical activities, theory, group work and case studies. Training manuals and additional reference materials are provided to the participants.